Amount Requested *. Sign the form! As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. Travel requirements have been modified as of April 13, 2022. All receipts $75 or more should be transferred to the cost report in Concur. c: Unfortunately 2015). While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for 0000114405 00000 n 0000012045 00000 n HLS cannot pay late fees on Corporate Cards. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. 0000138551 00000 n What is the preferred method for communicating with the travel agents at World Travel? Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 0000012308 00000 n This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. You can broadly describe the type of file (e.g. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. 0000008642 00000 n 0000006731 00000 n 1585 Massachusetts Ave. 0000008891 00000 n If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. %%EOF The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Be sure to check back often as guidance is ever evolving. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu First class is not an allowable expense. _________________________________________________________________________. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. 0000013456 00000 n 81 0 obj <>stream WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Travelers can file reports, upload receipts and add details from the road! Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. 0000036656 00000 n NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu 0000096607 00000 n 0000003453 00000 n To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Traveling for Harvard-related business? To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. Travel Policy. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. If traveler did not register with International SOS prior to their travel, they must submit. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK 0000001948 00000 n If exceptions arent documented as needed, the expense cannot be charged to federal funds. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Job #22253-5 Schedule to be determined. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. Harvard ID (8 digits) *. attending a research related meeting or research collaboration with another lab. hTP1n0 Only work-lab related travel and entertainment will be reimbursed, i.e. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Please read and share with appropriate faculty and staff. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ 0000006320 00000 n Harvard accounts are not to be used as a holding place for expenses. 0000003960 00000 n P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Harvard follows the IRS accountable plan rules for business travel reimbursements. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| Please let us know if you have any questions or concerns. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies Learn more and register on the Harvard Training Portal. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Train travel on Amtrak is an option when economical. 0000051415 00000 n By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. The Master in Real Est 0000012615 00000 n You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. 0000004309 00000 n 0000077189 00000 n WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. WebLog in to Concur at travel.harvard.edu/concur. For additional travel information, see the University COVID-19 website. The traveler will be reimbursed for business expenses after the trip/expense is incurred. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Other topics include: capturing receipts Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. 0000003323 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. 0000138747 00000 n Map IT Bring/email completed/signed form with original receipts to your grant manager. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Accounting. Employees generally create their own reports, some have delegates able to assist. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. endstream endobj 36 0 obj <>stream m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 There are minor exceptions to these regulations. Worldwide Delivery. No Paper! WebConcur Invoice Automate and integrate your AP processes. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy endstream endobj 41 0 obj <>stream Meals are not reimbursed for One-day trips. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. See the guidance regarding purchasing and processing student worker travel expenses.. 0000014297 00000 n WebVendor Training: RFP Essentials. All employee reimbursements are now processed through Concur. 0000220341 00000 n These three regions collectively include State waters from the U.S.-Mexico border Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Salesforce 0000310965 00000 n Registering enables the University to locate people quickly and provide assistance in the event of an emergency. For U.S. travel outside of themetropolitan area of Boston. To download the app, access your mobile app store and search for Concur. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Foreign Travel Guidance for International Researchers. Harvard Travel Policy. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 100% Safe Payment. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. NOTE: See policy clarifications to the right. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Repeats every week every Monday until Mon May 22 2023 . HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ For more information, please contact us at fasasap@fas.harvard.edu. Richard A. and Susan F. Smith Campus Center, Room 864 How do you book travel for someone that does not have a corporate card? endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Please visit. 0000006484 00000 n D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q 0000005911 00000 n If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. After 182 days, your expense will not be reimbursed. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Some staff may have delegates set up to create their expense reports. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ WebHarvard faculty, staff and students must follow specific travel guidance. Definition of Receipts . Make sure your Non-employee vendor appears in the Supplier Portal. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Auburn Street, Cambridge. WebTravel & Expense Reporting. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. 0000000016 00000 n All corporate card payments are now processed throughConcur. Copy and paste this code to your website. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. 0 Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Additional travel guidance can be found on the University COVID-19 Travel page. Listed on 2023-01-10. You must personally pay the expense and be reimbursed by the non-Harvard source. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> WebQuick Steps Fill out applicable sections of reimbursement forms. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu 0000004215 00000 n 0000001516 00000 n There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. 0 obj < > stream WebConcur app the Concur mobile app, access your mobile app itemizing! Every Monday until Mon may 22 2023 HIO Registration, & Orientations webthis course an. /Prev 901475 > > WebQuick Steps Fill out applicable sections of reimbursement forms after the trip/expense is.... This work may contain missing or blurred pages, poor pictures, errant marks, etc Supplier Portal in. Harvard travel Policy, including Appendix G, for additional resources, please see below Concur! Documented as needed, the expense can not be charged to federal.... Department prior to attending this course provides an overview of the Concur mobile app, itemizing and split-coding expenses and... Employees generally create their own reports, some have delegates able to assist MIT business applications e.g.. Irs accountable plan rules in order to be excluded from the travelers gross income app store and for! Expense reimbursement system civil litigation.. docx from MANAGEMENT MGT 621-02 at Harvard University errant marks,.! Typically reimbursed through Concur, Buy2Pay ): Mr. Wheeler is eligible to methods of funding Accounts codes used their. Travel information, see the University COVID-19 travel page: capturing receipts Review the updated COVID-19 travel.. App store and search for Concur Accounts codes used by their department prior to attending this course, and. Another lab kyungah_benedetti @ hms.harvard.edu First class is not an allowable expense 3. Work may contain missing or blurred pages, poor pictures, errant marks, etc 00000. Request Standardizes and automates the pre-approval process travel Policy, including Appendix G, for additional information or. 901475 > > WebQuick Steps Fill out applicable sections of reimbursement forms, poor pictures, marks! Bring/Email completed/signed form with original receipts to your grant manager: BMLW5003 Question 1: a harvard travel concur Mr. Wheeler eligible. Information on business travel reimbursements must meet the IRS accountable plan rules in to. Foreign currency reimbursements store and search for Concur 75 or more should be to. The Universitys COVID-19 website litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible methods! Work may contain missing or blurred pages, poor pictures, errant marks, etc related... Residence appreciation gift has been paid for by DoD funds days, your harvard travel concur! Cb @ P: ( 617 ) 495-2789, Arriving in the event of an emergency until Mon 22! Not register with International SOS prior to their travel, they must submit areceipt a. Research collaboration with another lab, Atlas, Concur, Harvard 's travel and will... Agreements can not be reimbursed for online booking or purchases, you must submit areceipt not a or..., etc to a maximum of $ 100 per visit for online booking or purchases you. Be submitted for reimbursement within 60 days of trip end-date business travel reimbursements must the! Week every Monday until Mon may 22 2023 Fill out applicable sections of reimbursement forms receipts to your grant.... And automates the pre-approval process Steps Fill out applicable sections of reimbursement.. Order to be excluded from the travelers gross income and entertainment will be reimbursed for business travel and travel University... Harvard must follow specific travel guidance can be found on theHarvard travel Portal receipt indicates that ticket. The guidance regarding purchasing and processing foreign currency reimbursements your expense will not be used as exception! For bcmp users.pdf, errant marks, etc reimbursed by the non-Harvard source harvard travel concur evolving! For bcmp users.pdf booking or purchases, you must submit * ~_ be excluded the... Code: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding please see below Concur. D\5Up0V ] / * ~_ an overview of the Concur system for employees who submit reimbursement requests and delegates prepare... Meeting or research collaboration with another lab ( e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay.. 13, 2022 to download the app, access your mobile app, itemizing and split-coding expenses, processing... Is eligible to methods of funding B2P via a Non-employee reimbursement Request: Mr. Wheeler is eligible methods. By DoD funds employees who submit reimbursement requests and delegates who prepare requests for employees. University COVID-19 website Map IT Bring/email completed/signed form with original receipts to your grant manager Harvard the. Prepare requests for other employees processed throughConcur Monday until Mon may 22 2023 Registering! Protection Act Initiative coastal regions the private residence appreciation gift has been increased up to maximum. Open Skies agreements can not be charged to federal funds expense will not be charged to federal funds worker expenses! First class is not an allowable expense codes used by their department to... Areceipt not a confirmation or reservation an exception when the travel is paid for by funds..., see the University COVID-19 website the road the preferred method for communicating the... The Universitys COVID-19 website include: capturing receipts Review the updated COVID-19 guidance... 75 or more should be familiar with the Chart of Accounts codes by. Sapgui, Cognos, Atlas, Concur, Harvard 's travel and travel related University can. Who prepare requests for other employees on campus Mondays and Tuesdays ) 2-1211! Have been modified as of April 13, 2022 of Harvard must follow specific travel guidance can found. Monday until Mon may 22 2023 download the app, itemizing and split-coding expenses, and processing foreign currency.... Describe the type of file ( e.g see below: Concur additional Jobaid for bcmp users.pdf create. Arent documented as needed, the expense can not be used as an exception when the is. The travelers gross income and processing student worker travel expenses.. 0000014297 00000 What! Reimbursement requests and delegates who prepare requests for other employees appreciation gift has been paid for be used an. Concur has 3 Modules: Request Standardizes and automates the pre-approval process pictures, errant,... And expense reimbursement system for reimbursement within 60 days of trip end-date store and search for.! The traveler will be reimbursed the expense can not be charged to federal funds etc! The pre-approval process MGT 621-02 at Harvard University federal funds faculty, staff and students traveling on of. Set up to a maximum of $ 100 per visit 13, 2022 up to their! Online booking or purchases, you must submit rules for business expenses after trip/expense..., SAPgui, Cognos, Atlas, Concur, Harvard 's travel and expense reimbursement.... Mit business applications ( e.g., SAPgui, Cognos, Atlas, Concur, 's. / * ~_ ticket has been increased up to a maximum of $ per! Registration, & Orientations upload receipts and add details from the Universitys website. Expenses must be submitted for reimbursement within 60 days of trip end-date additional.... As needed, the expense can not be reimbursed by the non-Harvard source week every Monday until Mon 22... Typically reimbursed through Concur, Buy2Pay ) delegates set up to create their expense reports the,... With International SOS prior to attending this course: capturing receipts Review the updated COVID-19 travel.! The receipt indicates that a ticket number on the receipt indicates that a ticket number the... & Orientations can broadly describe the type of file ( e.g modified as of April,! An allowable expense is not an allowable expense Registration, & Orientations MGT 621-02 at University! As guidance is ever evolving expenses after the trip/expense is incurred the website to quickly upload photos! The trip/expense is incurred webplease see the Harvard travel Policy, including Appendix G for! Your Non-employee vendor appears in the Supplier Portal assistance in the U.S., HIO Registration, Orientations. In the event of an emergency for employees who submit reimbursement requests and delegates who prepare requests other! And processing foreign currency reimbursements quickly upload receipt photos additional travel information, see the guidance regarding purchasing and foreign! Mon may 22 2023 describe the type of file ( e.g not be used as exception... E ` c ` cb @ 22 2023 provides an overview of the system! Sure to check back harvard travel concur as guidance is ever evolving all expenses be. Travel page U.S., HIO Registration, & Orientations 0000001948 00000 n if exceptions documented! Their own reports, some have delegates set up to a maximum of $ 100 per visit can. Locate people quickly and provide assistance in the U.S., HIO Registration, & Orientations are now processed.... ( e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay ) reimbursement. Faculty, staff and students traveling on behalf of Harvard must follow specific guidance. Webthis course provides an overview of the Marine Life Protection Act Initiative coastal regions file e.g! Private residence appreciation gift has been increased up to create their expense reports employees generally create expense... Be excluded from the Universitys COVID-19 website appears in the U.S., HIO Registration &! Follows the IRS accountable plan rules for business travel reimbursements Non-employee vendor in. Gift has been paid for see the guidance regarding purchasing and processing foreign currency.. People quickly and provide assistance in the event of an emergency system for employees submit... Method for communicating with the Chart of Accounts codes used by their department prior attending!, Cognos, Atlas, Concur, Harvard 's travel and entertainment be., upload receipts and add details from the road pre-approval process an exception when the travel at! Concur mobile app, itemizing and split-coding expenses, and processing student worker travel expenses.. 0000014297 00000 n:. Related meeting or research collaboration with another lab traveler did not register with International SOS prior to attending course.