sharepoint list filter not working

After you index a column, you can add it when you create or modify a view, and then use it to filter the view. I tried using your "As HRFacility" bit, but it errored. Using an OR filter almost always increases the number of items returned and won't be effective under these circumstances. Filter on SharePoint list not working 10-27-2020 12:48 PM The part I'm having a problem with is: ForAll( CurrentHRFacilities, Collect( CurrentHRItems, Filter( 'HR Items', Text(FacilityCode) = Text(FacilityCode) ) ) ) When you do this, use indexed columns and filtering to keep the view size for the list to 5,000 items or less. What type of filter are you using and what type of field are you trying to filter? Asking for help, clarification, or responding to other answers. Need to send email to a list of user from databricks , since we do not have a SMTP server setup we need to use the Logic app to do the task. Can state or city police officers enforce the FCC regulations? List of resources for halachot concerning celiac disease. The [Today] keyword works on date based columns. We didn't know what to expect when we sat down with Greg Beaumont, Senior Business Intelligence Specialist at Microsoft specializing in serving Microsoft's Healthcare space customers' technical Power BI issues. Note:Even when you create a filtered view based on column indexes, if you're over the List View Threshold, certain additional operations might still be blocked because they require accessing the entire list or library. Click theSavebutton to create your new view. If you use two or more columns in the filter expression, the determining index or indexes should use an AND operator. Keep up to date with current events and community announcements in the Power Apps community. hi , I am editing a page with a list. Why did it take so long for Europeans to adopt the moldboard plow? Exclude items from view using a filter ("does not contain"). IfText(ApproverRolesFUNC1)="Country CFO"returns false in a label, it means that the values are not the same. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Change the string str1 to either complete or deferred and it falls through because in order for the below logic to be true the column status must both be equal to complete AND deferred at the same exact time which is impossible. }, else if (!str1.Equals("complete") || !str1.Equals("deferred")) What are possible explanations for why Democrat states appear to have higher homeless rates per capita than Republican states? Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Easy Bins Roll-off Dumpster Rentals in Northern VA If the columns that you'll be using to filter don't have indexes, you'll want to start by creating indexes. And, on textbox / label default you set this: Concat( Filter('F&M Role wise Approvers','Role (FN5)'.Value=, GCC, GCCH, DoD - Federal App Makers (FAM). Ran a PowerShell to copy all the values from the first column into this new column. Select the metadata tag(s) that you want to filter on. Select the Button control ( Find) and apply this below formula on its OnSelect property as: Does the LM317 voltage regulator have a minimum current output of 1.5 A? But cannot be found by the filter. Connect and share knowledge within a single location that is structured and easy to search. rev2023.1.18.43174. Important:Although you can index a single lookup column to improve performance, using an indexed lookup column to prevent exceeding the List View Threshold does not work. Here in Filter you are trying to convert Facility Code from Hr Items list to Text (make sure about data type).And to correct the comparison action you can try to Add in ForAll As function: Adding the As function will point to the ForAll record.Hope this will help but I have the feeling that dont see the whole picture yet. Free shipping for many . Endproductiontime is text. I'm having the same issue with attempting to filter a custom column by [Me] in SharePoint online. Try it in whatever coding language you'd like, and I think you'll see I'm right! Indexes work with filters to increase their performance. Select More choose the Managed Metadata radio button, and then select OK. Alternatively, once you've created a Managed Metadata column and added items to your list, you can apply metadata tags by clicking the Tag icon in the edit list item pane. However, if you have a query size = large OR color = red, though database may find all the red items, it must scan the complete list to find all the large items. Language is english, so the filter is written as [Me]. You can then change settings as outlined in steps 5 through 9 in the Create a view procedure above. Some columns do work. As mentioned above, it would help to know more about your variable. Is there something else that needs to make this work for a "Person or Group" column? Alternatively, if you have at least 5 values defined in the Managed Metadata column, select the See All link to view the filter pane. Was this article helpful? This is for all of my columns, not just last name. However, if you have an indexed column called Class, your query becomes Class = Mammals AND Species = Dog. The Zone of Truth spell and a politics-and-deception-heavy campaign, how could they co-exist? There is a 4 part key which looks something like 'T1-0000-X-XX'. on To create a new view, select the name of the current view, and then chooseSave view asfrom the menu options. Power Platform and Dynamics 365 Integrations. SharePoint 2013 - General Discussions and Questions. If the total number of filtered items in the list and in the recycle bin is greater than the List Threshold limit, then you may get an incomplete set of results, or be blocked. For information, see What is the list and library filters pane? Is it realistic for an actor to act in four movies in six months? To do this, follow these steps: Browse to the affected page, and then open the page in edit mode. Thank you very much for the help, that did it. Solution here is the steps i followed 1)I setup the list and value field (column name) 2)set up the connections ->send filter values to -> list name 3)under choose connection -> get filter values from 4)under configure connection -> column name (which is same as in the step 1) couldnt get to work So it is there. I have a canvas app connected to a Sharepoint list. There is alternative way to do this:Collect(CurrentHRFacilities,ShowColumns(CurrentUserHRPermissions,"FacilityCode","Facility"))That will give exactly the same result as the ForAll and it is much better for performance. Each part has a meaning. Mark Kashman I don't know if my step-son hates me, is scared of me, or likes me? This issue occurs when your list or library exceeds the list view threshold limit of 5,000 items for a view. To see both, create two filters connected by Or. Cramping without vaginal bleeding is usually not a concern. Possible invalid string in Filter query.". There are around 50 columns. When you create a filtered view, your first indexed column in the filter expression should reduce the data set the greatest amount. Other columns you specify in the view filter may or may not be indexed. I also checked the box of server render. When you are finished, click theApply button. Same goes for calculated columns where the commands are the english ones but the formatting/separation is in your local settings (in german it's ; instead of , to separate values in formulas). Were you able to resolve this? }. For example, you have a query: size = large AND color = red. You configure a lookup column in the tasks list to obtain information from the custom list. on Properties Input Item - Specifies the item to be selected from the combo or list box. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Filtering reduces the number of items displayed in a view to just the data your want to see. I set it as a value field and as a consumer field name for the filter. How can citizens assist at an aircraft crash site? December 31, 2018. How can we sort the filter options in the information panel? Note:It is not possible to use the [Today] or [Me] filters when filtering using a column header. Make an additional change to your view, such as sorting, grouping, or adding additional filters. There is a "Job" column in the list and there is an item in the list assigned job #464780. Mark Kashman After you indicate the element on screen, the list with all the available options is displayed in the activity. They start typing and the one they are looking for does not show up. It will workfine if the filter only filters one item, Concat( Filter('F&M Role wise Approvers','Role (FN5)'.Value=Text(ApproverRolesFUNC1),Country.Value=DataCardValueFMCountry.Selected.Title,UsersName.Email),'Role (FN5)'.Value, "")The only difference is that I am not using a var. How to navigate this scenerio regarding author order for a publication? Create folders in the library, and put items in the folders to keep the view for the library to 5,000 items or less. An adverb which means "doing without understanding", what's the difference between "the killing machine" and "the machine that's killing". Then set. It's returning all items, regardless if they fit the filter or not. When you click the arrow to filter values in the custom list, the Web Part for the tasks list doesn't filter the results on the page for the values as expected. Thanks for contributing an answer to SharePoint Stack Exchange! The Miscellaneous is located in the contact list that you used for the connection. Create, change, or delete a view of a list or library. To create a view of financial data for the Northeast region in 2015, apply the filter Region equals "NE" AND Year equals 2015 because the Region column is likely to have less values than the Year column. I'm on EdgeVersion 98.0.1108.43 (Official build) (64-bit). If unsure, choose Standard View. Hey@notjCould you please provide a little bit more context for this problem as based on what I see the issue might be not necessary with Text functions and filter. Easy Bins Roll-off Dumpster Rentals in Northern VA, Driveway-sized, roll-off dumpster rentals in Fairfax VA, Dumpster Rentals for Junk Hauling in Springfield VA, Roll-off Rental Dumpsters in Annandale, VA. What are possible explanations for why Democrat states appear to have higher homeless rates per capita than Republican states? Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Except T2. Please include your SharePoint, OS, and browser versions you're using. If my reply is helpful to you, you can mark as answer. When the filter gets applied, it's dropping the leading space, resulting in no items being shown. Yes - happens for any list - existing or new. It says "the requested operation is invalid. How to see the number of layers currently selected in QGIS. As long as there are fewer than 5000 "red" items in the list, the query succeeds in a large list. Scroll down to the Filters section, and select Show items only when the following is true. If you clear the recycle bin they are no longer counted. For more information about how to create a filtered view that has a column index, go to Manage large lists and libraries in SharePoint. I have a data table called datatable3. On the same screen as the data table, I have a date picker called datepicker1. In the list, size is not indexed, but color is. How can I get all the transaction from a nft collection? Click the drop-down arrow in the upper-right corner of the Web Part for the tasks list, and then click Edit Web Part. When a user tries to filter on Key1, it does not show all the values that exist in the list. But even in this case, you still need to specify as the first column in the filter the column that most likely returns the lesser amount of data. Specializing in: Thanks for the help, but I still have the issue. This list has a column that is a drop down called 'Status' with several options, 2 of the options are 'Complete' and 'Deferred'. Connect and share knowledge within a single location that is structured and easy to search. Hello@Nogueira1306, I want single value from the result and after that i want to set that value to person combobox. How many grandchildren does Joe Biden have? The Collection is treating the FacilityCode field as a number, so I had to mark them both as Text(The SharePoint source column is text). on A filter can return data by itself or be grouped or sorted for better formatting. Any luck with the resolution? here Text(ApproverRolesFUNC1) evaluated text value which is Country CFO. SharePoint list is created from excel table. September 19, 2022, by I created a brand new list with only the person column added and it still doesn't work. 1 I am trying to fetch data from rest api using filter but somehow it's not working. How can I disallow guests to see other guests in share screen in a document library? Repeat steps 1 and 2 for any other columns you want to filter on. If I try to use contains, I get an error: "The filter type you selected cannot be used with this type of column. So , you need to edit the page, then edit the contact list that you used, in the web part properties of the contact list, you will find Miscellaneous, then expand it and select 'Server Render' . You should now see a filtered view of your list or library with the assigned name. TechNet Community Support To learn more, see our tips on writing great answers. 1 I have a list in SharePoint Online that I want to filter by the logged in user. How can I get all the transaction from a nft collection? Edit the web address for the view, or accept the default. The second query selects all Mammals, and then filters to Dogs and Cats. Making statements based on opinion; back them up with references or personal experience. What's the term for TV series / movies that focus on a family as well as their individual lives? More info about Internet Explorer and Microsoft Edge, Manage large lists and libraries in SharePoint. Call them Key1, Key2, Key3, Key4. by SharePoint Online [Me] view filter not working, Microsoft Azure joins Collectives on Stack Overflow. Before the OnSelect of the button you see in the original post, the other values are collected using this formula: All of this has worked fine and returns the right information. i am not able to get the sharePoint list filter to work. You could also use ShowColumns in the step of creation of collection CurrentUserHRPermissions.As far goes for the ForAll and Filter of FacilityCode please try add With function:ForAll(CurrentHRFacilities,With({vFacilityCode:ThisRecord.FacilityCode},Collect(currentHRItems,Filter('Hr Items',FacilityCode = vFacilityCode))))Hope this will helps:) if yes please remember to accept solution for other community member to find answer easier RegardsDawid. Therefore, SharePoint does not allow them to use that value to filter. This list has a column that is a drop down called 'Status' with several options,2 of the options are 'Complete' and 'Deferred'. Solution/Workaround To work around this issue, enable server rendering on the list view Web Part for the affected tasks list. To leave out the current day, set a second filter on the Date column to is less than [Today] and connect them with And. I know the value exists and if I choose another value and then change the URL so it filters on the value I actually want, the filter works. Asking for help, clarification, or responding to other answers. When you're done, select OK at the top or bottom of the page to save the view. The list limit to add or remove an indexed column is 20,000 items. If the first column of the filter returns more items than the List View Threshold, you can use a filter with two or more columns. In the "Save As" box that appears, type in a new name for your view. Access to the Reserved Area is possible only after registration. When a user tries to filter on Key1, it does not show all the values that exist in the list. Currently i am attaching result to label. Look at the Views menu at the top right of your list or library. SharePoint Stack Exchange is a question and answer site for SharePoint enthusiasts. They start typing and the one they are looking for does not show up. For sorting and filtering, you can choose columns that are in the data set, but not displayed. If I choose to filter by "Modified by" or "Created by" it works fine, ie the logged in user only sees records they've created or modified. Note:If you move items into the Recycle Bin, those items will still be counted when determining whether the filter expression exceeds the List View Threshold. It cannot change the view of the connected list. Server Response: HR Items failed: Fetching items failed. and if i use variable in place "Country CFO" it gives blank value. i'm facing same issue also on our SPO portal. To create a view of documents not changed since the year 2016 (that you then want to archive), apply the filter Date Modified is less than December 31st, 2016. If you want a single value why dont you use a label or text box?Try his: Set( varFilter,Filter('F&M Role wise Approvers','Role (FN5)'.Value=Text(ApproverRolesFUNC1),Country.Value=DataCardValueFMCountry.Selected.Title,UsersName.Email)), And, on textbox / label default you set this:Concat( varFilter,'Role (FN5)'.Value, "")If it gives you a error, try changing the " 'Role (FN5)'.Value ". This is causing a delegation warning on the equal part of the filter. I am trying below different combinations like below rest endpoints: /_api/web/lists/getbytitle ('SectionE')/items?items?$select=Id&filter=Title eq 'Test' /_api/web/lists/getbytitle ('SectionE')/items?items?$select=Id&filter=Title%20eq%20%27Test%27 In the view 'All Open Work', I want to filter out the tasks that have a status of 'Complete' or 'Deferred'. Some columns do work. Only an issue with our O365 SP Online instance. Try restarting your computer after clearing the browsing data. If you need to add another entry to your filter definition, select Show more columns at the lower right. If you want to have more detailed control over your view, you can instead modify your view by using the classic view editor. Go to SharePoint Community. To work around this issue, enable server rendering on the list view Web Part for the affected tasks list. For example, if you want to return Dogs from a large list of animals. In reality they were not associated with my new identity in SPO. I thought the same initially, that the [Me] filter was broke. Hi roma- sounds like you set it up correctly, what exactly happens/what's not working? Still need help? Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site, Learn more about Stack Overflow the company. To do so, first of all, you need to connect the SharePoint List Data source connector to the app and then you can use the filter to get the item based on Item ID. SharePoint selects the first indexed column in a query, and then uses the rest of the columns to select your data. And it is ONLY for the T2 value. This shouldn't be an issue as I only have 5 items in there. I have not yet tried recreating this field yet, which might be my next option. To work around the problem, you can edit the list view web part in the page > Miscellaneous > check the Server Render option. If the number of items in your list or library exceeds the List View Threshold, you can add indexes to existing columns. Due Date column (created by you in a list or library). On the right side of the page in the Web Part properties controls, click the plus sign (+) on the Miscellaneous section, click to select the Server Render check box, and then click OK. For example, to see all documents that were modified in the last 30 days, you can create a filter on the Date column that's greater than or equal to [Today] - 30. Filters reduce the amount of data returned by selecting items based on operations (such as greater than or less than) and matching data. Click on `Column Name` > `Filter by` and have a list of the unique values to filter by in the `Filter by` panel on the right of the page. If I choose to filter by "Modified by" or "Created by" it works fine, ie the logged in user only sees records they've created or modified. I can scroll down to check the box to the left of the last names, but I cannot successfully type anything in the "Type text to find a filter" box. You configure a connection between the two Web Parts by editing the Web Part for the tasks list. You should notice the name of the current view, with an asterisk (*) next to itindicating that the view is unsaved. I created a list filter and connected it to the list. Thanks, Wendy Wendy Li TechNet Community Support I have a view on top of this list called 'All Open Work'. LookUp('F&M Role wise Approvers','Role (FN5)'.Value=Text(ApproverRolesFUNC1) && Country.Value=DataCardValueFMCountry.Selected.Title,UsersName.Email). To resolve this issue, reduce the number of items in the view for the affected list or library to 5,000 items or less. Then, you click Connections, click Get Filter Values From, and then select the custom list. I decided to Create a new field, gave it a different name. mziemba Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. How to navigate this scenerio regarding author order for a publication? {, Console.WriteLine("the task is not complete or deferred so show it"); On the View Type page, click the view you want to use. I have a list in SharePoint that I am using to track my work load. Note:It ispossible to filter your list or library without saving it as a view. Is your person column setup to have multiple persons? Use filtering to modify a SharePoint view, Create or modify a filtered view based on column indexes, Supported and unsupported columns for indexing and filtering, SharePoint in Microsoft 365 Small Business, Empty the recycle bin or restore your files. Are no longer counted do this, follow these steps: Browse to sharepoint list filter not working affected or... Located in the activity well as their individual lives to navigate this scenerio regarding author for... Not associated with my new identity in SPO bottom of the current view sharepoint list filter not working your first column! Be my next option and operator `` Job '' column in a list or library exceeds the view... Set, but I still have the issue ( `` does not show the. Menu at the Views menu at the top or bottom of the connected list list and library filters pane in! After you indicate the element on screen, the list Part for the library 5,000... Items only when the filter, resulting in no items being shown filter... Identity in SPO by you in a query, and select show items only when the expression. Decided to create a new field, gave it a different name to save the view, with an (... References or personal experience track my work load structured and easy to search an. A publication an answer to SharePoint Stack Exchange is a `` Job '' column a., Key2, Key3, Key4 the element on screen, the query succeeds in a filter! Typing and the one they are looking for does not show all the values from the custom list folders the. Steps 1 and 2 for any list - existing or new using ``. Issue also on our SPO portal the connected list usually not a concern view... Through 9 in the list you can add indexes to existing columns ] in SharePoint Online a large of! Trying to fetch data from rest api using filter but somehow it & # x27 ; s not,! Sharepoint list of items in the create a filtered view, your first indexed column in a query size. Your filter definition, select show items only when the following is true 5 items in ``... View for the help, that the [ Today ] keyword works on date columns! To do this, follow these steps: Browse to the Reserved Area is possible after! 20,000 items the result and after that I am editing a page with a list or library the to... Definition, select show items only when the following is true then, you an... Helpful to you, you can mark as answer I think you 'll see I right... Ispossible to filter learn more, see what is the list and there is a 4 key! What type of field are you trying to filter on using filter somehow. Then change settings as outlined in steps 5 through 9 in the folders to keep the view is unsaved change! Be indexed think you 'll see I 'm having the same screen as data. Text ( ApproverRolesFUNC1 ) evaluated Text value which is Country CFO '' returns false in a label, it returning... Location that is structured and easy to search single value from the first column this! Tips on writing great answers hello @ Nogueira1306, I have a query: size large. Scenerio regarding author order for a view of a list filter to.... Instead modify your view by using the classic view editor, see our tips on writing great answers language... Choose columns that are in the folders to keep the view, your query becomes Class = and! May or may not be indexed the affected tasks list to obtain information from the result and after I... Issue with attempting to filter on Key1, it does not allow them to use that value to person.... Your data Class = Mammals and Species = Dog 5000 `` red '' in! A delegation warning on the list, and then click edit Web Part items... Browse to the affected list or library exceeds the list limit to add another entry to view! Not possible to use that value to person combobox a new name for the tasks. Equal Part of the filter options in the data set the greatest amount or less attempting filter! Type of field are you using and what type of filter are you to... On writing great answers a concern this work for a publication or accept default. Save the view, such as sorting, grouping, or accept the default, select OK at the or. Sounds like you set it up correctly, what exactly happens/what 's not working contain ''.... To Dogs and Cats 2 for any list - existing or new the Reserved Area is possible only registration! Or delete a view of your list or library exceeds the list and there is item! The create a new name for the help, that the view of a list in SharePoint is scared Me! For help, clarification, or responding to other answers of Me, is scared of Me, or additional. About your variable Apps community added and it still does n't work yet tried recreating this yet. Work for a view to just the data set, but color.! Ispossible to filter on or be grouped or sorted for better formatting Parts by editing the Part! Data set the greatest amount Explorer and Microsoft Edge, Manage large lists and libraries in SharePoint I! To adopt the moldboard plow = red this new column, regardless they... And connected it to the filters section, and then chooseSave view asfrom the menu options itindicating... As well as their individual lives then change settings as outlined in steps 5 through 9 the... This work for a publication Part key which looks something like 'T1-0000-X-XX ' the top of... What is the list like 'T1-0000-X-XX ' to date with current events and community announcements in the,. Actor to act in four movies in six months more columns at the top right of your list or with! Which looks something like 'T1-0000-X-XX ' by SharePoint Online to act in four movies six... A publication with current sharepoint list filter not working and community announcements in the Power Apps community values exist..., you sharepoint list filter not working Connections, click get filter values from the custom list an actor to act four. Information from the combo or list box these circumstances 're using with all the values from and. Column is 20,000 items from the combo or list box identity in SPO reply is helpful to you, can! Your search results by suggesting possible matches as you type other guests in share screen a! By the logged in user any list - existing or new share knowledge within a single location is... Hi roma- sounds like you set it as a view procedure above your data get filter values,... Table, I have not yet tried recreating this field yet, which be., but color is a concern create folders in the contact list that you want to on... Sort the filter expression should reduce the number of items displayed in a to! Page, and then select the custom list filter options in the view work.! Added and it still does n't work asking for help, clarification, or the. Is the list and library filters pane on Stack Overflow procedure above as their individual?... & # x27 ; s not working top or bottom of the page to save the view for affected. Not yet tried recreating this field yet, which might be my next option contain ''.. ) evaluated Text value which is Country CFO '' it gives blank value 'd like and. The Power Apps community at an aircraft crash site fewer than 5000 `` red '' items in the.. Work for a publication data by itself or be grouped or sorted for better formatting please include your,! On a family as well as their individual lives result and after that I want single value from the indexed! Assigned name fit the filter large and color = red when filtering using a column header a... Part of the filter or not list or library exceeds the list filter and connected it to the with... From view using a sharepoint list filter not working ( `` does not allow them to use the [ Today ] keyword works date. Hi, I have a list filter to work applied, it would help know! Regardless if they fit the filter have not yet tried recreating this field yet, which might be next... Through 9 in the view is unsaved increases the number of items in the list view threshold of. Data from rest api using filter but somehow it & # x27 s! To resolve this issue, reduce the data set, but I still have issue. Delegation warning on the list, size is not possible to use that value to filter on should be. A PowerShell to copy all the values from the result and after that I want to set that value person. The rest of the page to save the view for the help, but I still the. Is written as [ Me ] in SharePoint Online that I am using track. Created by you in a label, it 's returning all items, regardless if they fit filter... See our tips on writing great answers click the drop-down arrow in the list information from the list. Or indexes should use an and operator by or when filtering using a header. By itself or be grouped or sorted for better formatting, SharePoint does not show up equal Part the! Columns, not just last name is your person column added and it still does work... Filter gets applied, it means that the view filter may or may not be indexed when filtering a... The page in edit mode in whatever coding language you 'd like, and select more... Opinion ; back them up with references or personal experience for sorting and,.
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